Recording meetings in Microsoft Teams has become routine, especially for classes, committees, and hybrid work. Recent changes have made it more important to understand where recordings are stored and how long they remain available.
Teams recordings are stored in either:
- The organizer’s OneDrive for private meetings
- The SharePoint site associated with the Team for channel meetings
Ownership matters because it affects access and expiration.
Recording Expiration and Retention
Many recordings now have an expiration date by default. If no action is taken, a recording may be automatically deleted after that period.
Organizers can:
- Extend the expiration date
- Download important recordings
- Move content to a SharePoint library for long-term access
Reviewing recordings periodically can help prevent accidental data loss.
Transcripts and Accessibility
Many Teams meetings generate automatic transcripts, which can support both accessibility and reference needs. Access to transcripts usually follows the same permissions as the meeting recording.
Transcripts are especially useful for:
- Reviewing discussions
- Supporting accessibility needs
- Capturing details from long meetings
Best Practices for Faculty and Staff
- Give meetings and recordings clear names
- Know who the meeting organizer is
- Move important recordings to SharePoint for team or departmental access
- Review expiration settings for recorded content
- Follow data loss prevention policies when sharing recordings and transcripts externally.